In supersession of all standing Government directives on the issue of Government Identity cards, the Government of Nagaland has authorized the PIMS Cell P&AR Department to issue Photo Identity Cards to all Government employees and pensioners based on the PIMS data.
Henceforth, there will be one uniform Government Identity card to establish the identity of the Government employees. It will be accepted as a valid identification by the State Government and the autonomous bodies functioning in/under the Government of Nagaland.
Government Identity Card for all Government employees and Pensioners will be issued on an application basis as per the provisions given in this OM.
The Government Identity card will be issued at the following rates:-
District officials may submit their application in the prescribed format for a Government Identity card with the countersignature of their District HOD, to the PIMS Cell, P&AR department along with 2 (two) passport photographs through their respective Departmental PIMS nodal officer.
Directorate and Departmental officials may submit their application in the prescribed format for the Government Identity card with the countersignature of the HOD of their department, to the PIMS Cell, P&AR department along with 2 (two) passport photographs through their respective Departmental PIMS nodal officer.
Secretariat officials may submit their application in the prescribed format for the Government Identity card with the countersignature of the AHOD of their cadre controlling department, to the PIMS Cell, P&AR department along with 2 (two) passport photographs.
Government Employees who are due to retire may submit their application in the prescribed format for Pensioner Identity Card, countersigned by the HOD/AHOD along with 2 (two) passport photographs, 3 (three) months before retirement through the Departmental PIMS nodal officer.
Pensioners may apply for the issue of identity cards directly to PIMS Cell P&AR with a copy of the relevant pages of the PPO order along with 2 (two) passport photographs in the prescribed format.
Photo requirement:
In color
No shadows
Taken within the last 3 months
No spectacles unless medically required
Must be facing the camera directly
Each employee is responsible for safely keeping and preserving their Government Identity Card as it is. Any changes/alterations made to the Identity Card by an employee will be considered forgery.
Each Identity Card is issued to a particular individual Government employee and it is not transferable. Exchange of Identity Cards or proxy usage is not allowed and will be viewed very seriously.
Each Government employee will be issued only a single Identity Card at a time. Any employee wrongfully holding more than one Identity Card is liable to be penalized. When applying for a new Identity card on promotion/transfer the old Identity card must be surrendered to P&AR Department along with the application for a new one.
In case of loss or theft of the Identity Card, a copy of the FIR must be submitted along with the application for a fresh Identity Card.
The Identity Card will be the basis for entry to the Nagaland Civil Secretariat and other State level offices and must be displayed/presented when required by the authority.
Format for application for Identity card
1. Name of employee
2. PIMS number
3. Designation
4. Identity mark
5. Blood Group
6. Phone number
7. Signature of the employee
8. Sign and seal of the departmental PIMS Nodal Officer
9. Sign and seal of the countersigned Authority (District HOD/HOD/AHOD)
All details on the identity card will be as per the information recorded in PIMS. This format is to be submitted with 2 Passport Photographs. (DIPR)